KAIZEN TRACKER / Product / Tasks and Activities
New · New Module

Tasks

and activities.
Kaizen Tracker now features a brand-new module for work management and time tracking. From the initial idea through development on the Kanban board to the precise tracking of every minute worked—everything in one place, linked to your projects. Plan vs. actual, always.
Module · Tasks & Activities
Brand · TASK-000123
Stopwatch · ▶ / ■ · Auto-Stop
It works—both within and outside the project
— /01 — Assignments

Tasks with both planned and actual figures.

Each task has a labelTASK-000123, an assignee, a requester, a priority, a status, and a link to a project—or it runs outside the project, if that makes sense. A plan includes the start date, end date, duration, budget, and hourly rate. Actual data is never entered manually—it’s calculated based on the activities. That’s why you always see the plan side by side with the actual data. Anyone can view the data, but only the project team, the project leader, and the administrator can edit it.
Plan vs. Actual
delegation
budget · rate
even outside of projects
Kaizen Tracker — TASK-000123 · Video Analysis of Typing Errors
Principal Investigator: Jana K.
Posted by Peter H.
ProjectMK2024_0008
Priority · Status: High · In Progress
Plan
Start – End: September 8 – September 12
Duration · Budget: 12 hours · €360
Actual — calculated based on activities
Start – End: September 8 – currently running
Hours worked: 14 h 20 min
Plan vs. Actual +2 h 20 min · +19%
— /02 — Kanban

Kanban board: Drag with your mouse, and the work moves.

You can see the tasks in colored columns based on their status. You pick up a card and move it to the next status—no forms required. Each card displays a tag, a name, the assignee, and a colored priority stripe; each column has a counter, so you can see when a status is overloaded before anything gets stuck there.
drag & drop
columns by status
priority
counter
Kaizen Tracker — Kanban · MK2024_0008
New 2
TASK-000131
Train the night shift—Peter H.
TASK-000132
Order Kanban Card Holders Marek B.
In Solution 2
TASK-000123
Video Analysis of Jana K.'s Typing · ▶ in progress
TASK-000128
Quick-release clamps for the L3 press Peter H. · → Completed
Done 3
TASK-000119
Video of a single mold change by Peter H.
TASK-000117
List of Internal Activities by Jana K.
TASK-000112
Maintenance Measurement Before SMEDLucia S.
— /03 — Timer

One click—and the timer starts automatically.

The heart of the module. Tap ▶ on a task, and the stopwatch starts running in real time. When you tap ■, the system automatically creates an activity—an accurate record of the work completed, which is immediately reflected in the task’s actual values. The running timers panel displays all your timers at once; the "Still working?" reminder sounds after the set time, and the nighttime auto-stop feature stops any timers you may have forgotten. No timers will accidentally run for hours on end.
▶ / ■
timer panel
"Are you still working?"
nighttime hitchhiking
Kaizen Tracker — Running Timers · Jana K.
TASK-000123 · Analysis of the retyping video
Started at 7:52 a.m. · MK2024_0008
01:47:12
TASK-000127 · Update to the retyping standard
Today at 12:00 a.m. · 3-hour schedule
00:00:00
TASK-000090 · Preparing for the morning huddle
Outside the project · today at 12:25 a.m.
00:25:40
Reminder: "Are you still working?" 13 min ago · auto-stop 23:59
— /04 — Activities

Activities: the truth about the work performed—and the basis for billing.

An activity is a record of the actual time worked: from–to, hourly rate, and type. It is the sole source of actual task values and also serves as the basis for efficiency and financial metrics related to time spent on projects. It is created automatically when the timer is stopped, or you can add it manually—in both cases, it carries the same weight.
from–to · rate · type
the sole source of truth
automatically and manually
billing basis
Kaizen Tracker — Activities · TASK-000123
September 8 · 9:40 a.m.–11:50 a.m. · 2 hours 10 minutes
From the stopwatch · analysis · €30/h
€ 65
September 9 · 7:30 a.m.–1:05 p.m. · 5 hours 35 minutes
From the stopwatch · analysis · €30/h
€ 167,50
September 10 · 2:00 p.m.–6:45 p.m. · 4 hrs 45 min
Manual · Gemba · €30/hour
€ 142,50
Today · 7:52 a.m. – running · 1 hr 47 min
Timer · creates an activity at ■
Task Details
14 hours and 20 minutes out of the planned 12 hours
€ 430
 
KAIZEN TRACKER

There's room for improvement everywhere. Take the first step and get started now.

Contact us or schedule a consultation. Consultations typically last 30 minutes. We’ll introduce you to our solution, learn about your requirements and expectations, and work with you to determine the next steps.
Without a credit card
Data in the EU · GDPR
Cancellation at Any Time
linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram